Tax spreadsheet and allowable expenses for Handymen (UK sole traders)

These are common examples. A cost is allowable only if it is wholly and exclusively for your business, so check GOV.UK guidance on expenses if you are self-employed, or ask an accountant.

• Tools may be allowable
• Van or mileage may be allowable
• Materials may be allowable
• Insurance may be allowable
• Protective wear may be allowable
• Business share of phone may be allowable

• Using both simplified mileage and actual vehicle costs for the same vehicle.
• Combining business and personal van or phone use in one record.
• Leaving materials receipts unlinked to the jobs they relate to.
• Keeping job payment records apart from the related invoices.

• Job invoices and job sheets.
• Materials receipts linked to the relevant jobs.
• Invoices and receipts for tools and insurance.
• Mileage log with date, destination, purpose and distance.

Keep receipts, invoices and mileage details as you work, and record business and personal use separately where needed. Organised records make it easier to prepare your Self Assessment return.