Tax spreadsheet and allowable expenses for Removal Drivers (UK sole traders)

These are common examples. A cost is allowable only if it is wholly and exclusively for your business, so check GOV.UK guidance on expenses if you are self-employed, or ask an accountant.

• Van costs or mileage may be allowable
• Packing materials may be allowable
• Insurance including goods in transit may be allowable
• Parking may be allowable
• Protective wear may be allowable
• Business share of phone may be allowable

• Combining business and personal van use in one record.
• Using both simplified mileage and actual vehicle costs for the same vehicle.
• Leaving packing-material receipts apart from the move they relate to.
• Not retaining goods-in-transit insurance details with policy records.

• Van cost invoices and mileage logs with date, destination, purpose and distance.
• Packing-material receipts linked to the relevant move.
• Insurance policy documents, including goods-in-transit cover details.
• Move bookings, job sheets and customer invoices.

Keep receipts, invoices and mileage details as you work, and record business and personal use separately where needed. Organised records make it easier to prepare your Self Assessment return.